AI Team Productivity System

01 Capture Input

📱 iPhone / Notion voice → Notion Inbox

📂 Files, screenshots, links → Team Inbox (local)

💬 Direct conversation → Claude Code chat

Loop 1 fixed: all capture channels route to a known inbox input loop closed

Phone context Voice, Notion app

02 Process Clarify + Organize

🤖 Larry triages all inputs every session

❓ Clarifies ambiguous items before routing

🗄️ Logs task to team.db → title · assignee · priority

Loop 2 fixed: task logged AND dispatched in same step — no queue-only logging delegation loop closed

Desktop context Claude Code session open

03 Execute Do

📋 Specialist receives structured brief

⚙️ Does the work → research · writing · code · design

📤 Returns deliverable

AI-only zone No Alan input needed

04 Output Visible

📄 Deliverable → Notion page + accessible URL

✅ Task marked complete in team.db

📊 Notion Agent Status Board updated

Loop 3 fixed: no local-only files — Notion URL required before "delivered" status visibility loop closed

Phone readable Notion URL accessible

05 Review Reflect

🌅 Session open → morning brief · open tasks · pending deliverables

🌙 Session close → sweep threads · log session · archive done work

💡 Mid-session → durable insights logged to session_logs

Desktop context Start / close session

06 Engage Alan Acts

📱 Phone → read Notion deliverables · drop voice captures · quick task review

🖥️ Desktop → full Claude Code sessions · deep work · specialist briefings

Engage feeds back into Capture — the loop is continuous

Both contexts Device determines depth

Three Broken Loops — Design Intent

1. Input — captures got lost; fixed by routing all channels to a named inbox
2. Delegation — tasks logged but never dispatched; fixed by requiring immediate routing
3. Visibility — deliverables landed locally; fixed by requiring Notion URL before "done"

Device Context Split

Phone — Capture + Engage (read, drop, review)
Desktop — Process + Review + deep Engage
Execute + Output — AI-only, no device constraint